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Important Dates: Timeline & Checklist

 

Jul 14

 ABSTRACT SUBMISSION DEADLINE 

  • did you inform your adviser/professor of your intent to submit?
  • does your paper fit the OTM topics? check
  • do your abstract and title adequately reflect the content of your paper?
   
Jul 15

 PAPER SUBMISSION DEADLINE

  • has your paper the proper structure and sections? check
  • is the paper formatted according to the publisher's instructions? check
  • did you take a look at our paper writing suggestions? check
  • let yourself be inspired by our example paper. check
   
Aug 7

 ACCEPTANCE NOTIFICATION

  • plan enough time to work on your draft camera ready (Draft CR) version.
   
Sept 1

 DRAFT CAMERA-READY VERSION UPLOAD DEADLINE

  • did you adapt the paper according to the reviewers' comments?
  • is the paper formatted according to the publisher's instructions? check
  • did you take care of the formal requirements requested by the publisher? check
   
Sept 1

 REGISTRATION DEADLINE

  • did you send us your signed statement regarding your participation? check
  • have your paper ID and your approval code for the all-in OTMA package ready check
  • did you perform or arrange for timely payment of the OTMA registration fee according to the instructions? check
  • do not forget to make your hotel and travel arrangements in time. check
  • will you require an EU "Schengenzone" entry visa? check
  • allow sufficient time to work on your slides, poster, presentation preparation and peer review exercise.
  • use our tips to prepare your presentation and poster (template). check, check
   
Sept 18

 START PEER REVIEW EXERCISE

  • plan your work as reviewing takes time.
  • did you read our basic reviewing guidelines? check
  • did you review well enough the paper specifically assigned to you (incl. your "audience question")? check
   
Oct 18

 END PEER REVIEW EXERCISE

   
Oct 23-24   

OTM ACADEMY

  • do you know when you will be presenting? check
  • did you take our suggestions into account to prepare your presentation? check
  • did you have a look at our suggestions to prepare your poster? check
  • let yourself be inspired by our example poster. check
   
Oct 23-27

OTM CONFERENCES and WORKSHOPS

  • do you know which other OTM presentations you want to attend and who you would like to talk to? check
  • did you take a look at the last minute announcements by the OTM Conferences? check
  • fill out the OTMA evaluation form asap to receive your OTMA attendance certificate with ECTS statement.
   
Dec 1

 

POST-CONFERENCE FINAL CAMERA-READY VERSION UPLOAD DEADLINE

  • did you adapt the paper according to the reviewers' comments and the feedback received during the Academy?
  • in particular, did you prepare and send us a short accompanying letter explaining your adaptations ?
  • is the paper formatted according to the publisher's instructions? check
  • did you take care of the formal requirements requested by the publisher? In particlar, did you attach a fresh Copyright Form in case there are changes in title or authors ? check