Submission Instructions

How to prepare and submit



1. Check if the topics of the OnTheMove Conferences match your research.


The OTM Academy deals with the topics of all OTM conferences. OnTheMove co-locates successful interrelated and complementary conferences and workshops. Together they span a relevant range of research, development and applications in the general area of distributed information systems, from fundamental formalisms over technological solutions to enterprise application.


Read here on the general areas addressed by OTM Academy.


We also refer to the main OTM web site for a description of the current OnTheMove edition. Each OTM Conference has its own web page where you can find a list of specific current topics. Obviously, submissions covering topics from one of these conferences are especially welcome at the OTM Academy, but the list is not exclusive-- try however to clearly position your research in relation to those topics.



2. Assure the involvement of your adviser to prepare your contribution according to the instructions


Once interest is established, it is a good idea (not to say critical for eventual success and benefit of attendance) to consult your principal adviser/promoter --unless of course it was him or her who drew your attention to this Academy event in the first place. Be sure to show him/her these Submissions Instructions and especially the Preparation of Attendance as they contain many important quality assessment indicators.


Second year PhD students may submit a shorter paper (approx 5 pages) that focuses on presenting a research idea, an intended research plan and an outline of the expected advances of the state of the art. More experienced PhD students are invited to submit a full paper (maximum 10 pages) that must be on their PhD thesis work and that ideally includes preliminary outcomes and results, evaluation data where available, and envisaged improvements on the state of the art.


Write your paper in English. Check it for spelling and grammar as this is a separate evaluation criterion!  For full papers try to follow as closely as possible the outline below. For short papers consult your adviser/promoter on a subset.

  • Abstract:
    adequately summarize your plans, working method, and (evaluated) outcomes
  • Introduction:
    formulate clearly your research question and illustrate it with a motivating example; justify its importance and potential scientific, industrial or societal impact  and context, describe your intended contribution and expected concrete improvement of the state of the art
  • Related work:
    summarize the relevant background knowledge concerning the problem domain and identify the significant problems as well as the state of existing solutions; be sure to include your own related earlier work, if any
  • Research hypotheses:
    translate your overall research question into several more concrete research hypotheses or intermediary goals; choose one or two to elaborate in your final paper (after the conference)
  • Material:
    describe the resources you use to address and test your research hypotheses; discuss design and role of eventual research prototypes
  • Methods / Work plan:
    sketch and justify the approach or methodology you will apply
  • Preliminary Results:
    present your results or outcomes obtained so far (less relevant for short papers)
  • Evaluation:
    outline the methodology (and references) you use to evaluate/validate the results (less relevant for short papers)
  • Discussion:
    discuss how your work is different, new or an improvement, compared to the state of the research, based on the evaluation of the results obtained (less relevant for short papers)
  • Future/Planned work
    provide some ideas on future work
  • Conclusion:
    summarize your plans and show how your results match the expected outcomes (or if not: explain why)
  • References:
    list all cited work with authors, year of publication, title, full unabbreviated journal, book or proceedings name, volume, editor, publisher and correct pages


The OTMA faculty members have compiled some suggestions on how to appropriately write a paper. Take your time to read and apply their tips. In addition, an example paper (10 pages on the OTM Academy) illustrates how the reviewers and OTMA faculty expect an acceptable submission to be.


All the above will help to increase your chances of having your submission accepted!


We prefer final papers -to be entered for publication after the conference- where you, the PhD student, appear as the first author with only your most important adviser/promoter as additional author. When applicable, include acknowledgements to funding organisations, research programs or projects, additional advisers, collaborating colleagues, supporting undergraduate students or otherwise helpful persons.


Important! Since successful submissions will be published (by Springer in Lecture Notes in Computer Science (LNCS)) we exclusively expect submissions that are original and that are not under review, or have already been published in, or been accepted for publication in another journal or at another workshop or conference, in OTM itself or elsewhere! If related to other work by the same author(s) the paper must mandatorily state how it is significantly different.


Accepted OTM Academy final papers will be published post-conference by Springer-Verlag in LNCS as a part of the Workshop Proceedings of the International OnTheMove Federated Conferences (OTM). Obligatory detailed formatting instructions can be found at: Do not insert page numbers and headers. Final versions must not exceed ten (10) pages, else they will be returned unpublished.



3. Ready to submit!

Enter your abstract and required additional details at the OTMA paper submission site: Don't forget to keep your log-in and password. Use them to upload an electronic version of your submission before the deadline. Only a PDF file is accepted.


In addition, you are expected to email to This email address is being protected from spambots. You need JavaScript enabled to view it. a (scanned) signed statement by which you confirm that you are indeed a PhD student, that your submission has not been submitted, accepted or published elsewhere and that you shall, in case your submission is accepted, register for and attend the OTM Academy for its entire duration.


Your submission will be primarily judged on:

  • sharpness and thoroughness of problem analysis,
  • originality or innovative character of the problem and approach,
  • significance and potential impact on the domain,
  • soundness of the method and rigour of application (less relevant for short papers),
  • validity of the results (less relevant for short papers),
  • knowledge of related work,
  • the quality of the scientific writing,
  • its eligibility for the OTM Academy award.


Strict confidentiality of submissions is maintained during the peer review process. Rejected submissions will not be disclosed, except to the authors. Accepted submissions remain confidential at least until the camera ready material is sent to the publisher. Details concerning the title and author can become public earlier depending on the publicity strategy of the overall OTM conference organisation.



4. Success? Prepare a Draft "camera ready (CR)" version

Assuming your submission has been accepted, you are expected to register and provide before the [final workshop papers due date] (approx. one month after the conference) a draft camera ready version as well as a signed copyright form as is explained at the OTM workshop authors kit page. Ignore the conference paper instructions, only the workshop paper instructions apply!


The acceptance notification mail contains the anonymous scores and comments by the OTM Academy programme committee members regarding your submission. When preparing your camera ready version, you have to take these comments as well as those given during your Academy presence into account, and adapt your paper accordingly (we do check this!).


Your camera ready material and the copyright form may be uploaded via the regular upload page (see above) using the log-in and password you've received when entering your abstract.


You'll receive a special approval code to register for the OTMA and the entire OTM conferences and workshops for a substantially reduced fee. Note that if you do not register before the registration due date your paper is automatically excluded from the proceedings. Important! If visa obligations apply to you, be sure to initiate that procedure in time before booking your travel. 


In case you experience problems or foresee potential delays, do not hesitate to contact the OTMA organisers at This email address is being protected from spambots. You need JavaScript enabled to view it.. Do this as early as possible in order for us to help you solve the problem in time.