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OTMA FAQs

 

We provide answers to the following questions:

  1. Why would I submit to the OTMA, and not to a workshop that really targets my subject?
  2. On the OTM website there are two sets of instructions for authors: one for conferences and one for workshops. The OTMA is not listed there. So, which set of instructions does apply to OTMA papers?
  3. Do you have any advice on how to prepare my contribution?
  4. Who is eligible for a reduced PhD subscription rate?
  5. How much time is spent per student?
  6. Can I earn ECTS credits for my doctoral training programme?
  7. What do you understand by poster: is this the two pages paper to be published in the OTM workshops proceedings? Is this the usual A0 format print out? Or both?
  8. Do you have some links to additional background material?
  9. I want to start with my travel and hotel arrangements. Can you help me?
  10. Do you have a model text that I can use to certify that I'm a PhD student etc?

 

 

Q: Why would I submit to the OTMA, and not to a workshop that really targets my subject ?

A:

We see several advantages:
  1. In a workshop you'll get a polite discussion of a few minutes at the end of your presentation - if you're lucky. At the OTMA, the OTMA faculty spends around fourty five (45!) minutes on you  with comments on scientific content, presentation skills, writing style and other useful matters.  Of course, they have prepared themselves by thoroughly studying your paper on beforehand. In addition, an improvement session is scheduled during which you can work on the comments by the OTMA faculty under their supervison and with their assistance. So you get at least another two hours (120 minutes) to consult with them about your work and their comments. And last but not least, there are more general sessions on preparing a PhD and scientific reviewing.
  2. Your academy publication goes in the same volume as the other OTM workshops, so there is no difference there for your citation track record. You also get a credit certificate (ECTS).
  3. In addition, you can register at a much cheaper rate and you can participate in all OTM events (conferences, workshops, ....) ! So you can attend that workshop anyhow.
  4. Finally, at the end of the first OTM Academy day, the participants really get to know each other and mostly hang out one with another during the rest of the conference and have fun.
So, why doubt? :-)

 

Q: On the OTM website there are two sets of instructions for authors: one for conferences and one for workshops. The OTMA is not listed there. So, which set of instructions does apply to OTMA papers?

A:

For OTMA papers, use the instructions for the OTM workshop papers. Follow this link.

 

Q: Do you have any advice on how to prepare my contribution

A:

Consider the following tips and tricks when preparing your:

 

 

Q: Who is eligible for a reduced PhD subscription rate?

A:

Only PhD students who have submitted their paper to the OTM Academy and present their work during the OTM Academy can enjoy the reduced PhD subscription rate, which gives them access to all OTM conferences and workshops.

 

Q: How much time is spent per student?

A:

Each PhD student will dispose of about 20 minutes time for his/her presentation (15 minutes of presentation, 5 minutes of questions from the audience), 25 minutes for scientific discussion and comments by (at least) two accompanying professors, and finally 15 minutes for remarks on the writing and presentation skills (in total 60 minutes)!

During the improvement session, the OTMA faculty members can spend at least two hours (with a maximum of four hours) in addition to discuss their remarks on your work and explain how you can improve your work for the future.

Q: Can I earn ECTS credits for my doctoral training programme?

A:

OTMA gives the opportunity to PhD students to train their writing and presentation skills by addressing three coaching sessions: a paper publication with corresponding presentation, a poster presentation and a review exercise. European universities assign credits (European Credit Transfer and Accumulation System) for transferable skills, workshops and/or conference contributions with regard to a compulsory doctoral training program. At the back of the OTMA attendance certificate all the OTMA activities are described in detail with the expected amount of time spent by a student.You can earn up to 3 credits.

Please verify at your university how you can benefit from OTMA to obtain your credits. In case your university wants more detailed or additional information, feel free to contact us.

 

Q: What do you understand by poster: is this the two pages paper to be published in the OTM workshops proceedings? Is this the usual A0 format print out? Or both?

A:

In the context of the OTMA, the poster only means the A0 (or other format) print out. No need to prepare and send in an accompanying two pages short paper as it will not be published in the proceedings. Your regular OTMA paper is the text that is to be published. Of course, the poster is about the work you describe in your OTMA paper. All participating PhD students are expected to produce a poster.
You don't have to submit the A0 poster. You simply bring it along to the conference. During the workshop you'll present it and you'll receive comments on it. And usually it will be shown in the main conferences poster exhibition.
Note that Adobe offers the option in the printing menu to print an A0 poster on several A3 (or A4) pages (which you can glue together afterwards).
The OTMA poster paper is a two pages short paper that allows a (first year) PhD student to have a succinct publication on his/her early work. Authors who are offered the possibility to publish a poster paper are explicitly notified about this option in their acceptance notification. They should follow the regular OTM instructions concerning poster papers - click on the 'OTM authors kit' link - but with a two pages limitation.

Q: Do you have some links to additional background material?

A:

As performing research and working on a PhD are not that exotic activities, there are quite some interesting web pages on these topics. Below, a short list is provided:

Q: I want to start with my travel and hotel arrangements. Can you help me?

A:

  The general OTM web site provides information on the venue - click on the "venue" link. If you need a visum, go to the general OTM FAQ page on how to proceed.

 

 

Q:Do you have a model text that I can use to certify that I'm a PhD student etc.?

A:

You can simply state this in your own words. Nothing fancy is needed. However, below you can find a suggestion on how to formulate such a statement:

"I, (your name) hereby state that I'm currently a PhD student at (your faculty, your university) under the supervision of (your promoter). My submission for the OTMA has not been submitted, accepted or published elsewhere. I promise, in case my submission is accepted, to register for and attend all the sessions of the entire OTM Academy."